Already have S2P, ERP or supplier-risk tools?
Keep them. Choose a task your team still needs to complete. Pala prepares the analysis, sourcing materials and follow-up for you to review.
First procurement review
Agree one useful piece of work, its starting point and the evidence needed to do it. Existing procurement software is optional. Confirm permissions and assurance requirements before sharing records.
Tell us what you want to improve. We agree which records to review and how to share them securely. You receive the findings and suggested next steps.
Agree the tasks Pala will handle, the data it needs, who approves decisions, the monthly fee and how outcome fees are measured.
Pala prepares and follows up on the agreed work. You approve supplier choices and spending. Our team helps with unusual problems.
Compare actual results with the starting cost we agreed. Finance checks any savings or recovered money before an outcome fee is charged.
Start with files or exports from your existing systems. Agree any ongoing connection separately. The templates below can help you prepare your records.
Simple Excel format for your spend data
Copy-paste from your existing reports
AI processes your data in minutes
Pala can start with the records you already have. No existing procurement platform is required.
Keep them. Choose a task your team still needs to complete. Pala prepares the analysis, sourcing materials and follow-up for you to review.
Start there. Use spending, contracts and supplier records to identify priorities and prepare the first initiative. No procurement platform is required.
Start with read-only files or exports. Ongoing connections depend on your environment and are agreed separately.
See how ProcureLabs fitsDownload a template, fill in the information you have, and agree which records to include in the review.
Sign in to download these templates. If you are signed out, the link takes you to sign-in first. All example rows are fictional; replace them with your own records before uploading.
Start with just the Spend Data Template. That's all you need for PMA, Category Strategy, and Benchmarking. Add others later for more advanced features.
Comprehensive templates with 4 tabs each: Instructions, Field Definitions (with data dictionary), Data Entry (examples + blank rows), and Reference Lists (valid values). Fields are marked as CRITICAL, IMPORTANT, or OPTIONAL. Now also includes standalone Purchase Order, Payment, and Goods/Service Receipt templates for full 3-way match analysis.
Primary template for spend analysis, value leakage detection, and all core assessments
CRITICAL fields (required):
IMPORTANT fields (recommended):
Minimum 1,000 rows for meaningful analysis (ideally 12+ months)
Supplier details for risk analysis, relationship management, and vendor consolidation
CRITICAL fields (required):
IMPORTANT fields (recommended):
All active suppliers (typically 100-500)
Contract details for compliance tracking, renewal management, and savings realization
CRITICAL fields (required):
IMPORTANT fields (recommended):
All active and expiring contracts
PO / commitment data for 3-way match, price & quantity variance, and maverick / off-contract spend analysis
CRITICAL fields (required):
IMPORTANT fields (recommended):
Last 24 months by PO date, plus all open POs (one row per PO line)
Payment / disbursement data for duplicate-payment, missed-discount, late-payment, and DPO analysis
CRITICAL fields (required):
IMPORTANT fields (recommended):
Last 24 months by payment date (one row per payment-to-invoice allocation)
Receipt / service-entry data completing the 3-way match and enabling quantity-variance detection
CRITICAL fields (required):
IMPORTANT fields (recommended):
Last 24 months by receipt date (one row per receipt line)
Where to find your data: Most organizations export from their ERP (SAP, Oracle, NetSuite), accounts payable system, or existing spend analytics tool. Check with Finance or IT if you need help locating the right reports.
We understand procurement data is sensitive. Here's how we protect it.
Your data is hosted on AWS infrastructure that is SOC 2 Type II certified. SOC 2 Type II preparation programme is in progress; our own audit has not yet begun and no completed Type II report is available. Data is stored in Singapore (AWS ap-southeast-1), encrypted at rest using AES-256 and in transit using TLS 1.2 or higher.
Our team offers free onboarding calls to help you get the most out of ProcureLabs. We'll help you prepare your data and run your first analysis.
Schedule onboarding callNeed SSO, custom integrations, or have specific compliance requirements? Our enterprise team can help with a tailored setup.
Talk to enterprise teamStart with a free review of the records you agree to share. We explain the findings and what still needs checking.